Description
COMPANY OVERVIEW:
The Cottages on The Key is the premier vacation rental property management company based in Siesta Key. With a commitment to the art of hospitality, we are passionate about sharing experiences in the area with guests worldwide.
When you join the team, you’ll see how much of a big deal culture is to us. We want everyone to feel valued and supported in our inclusive environment. A collaborative approach ensures everyone can maintain a healthy work-life balance.
While we’re rapidly growing, we haven’t become overly corporate. We’ve built an organized and competitive workplace where employees can still be free to express themselves.
Sound like the right place for you?
POSITION SUMMARY:
We are looking for someone career-oriented who seeks autonomy and purpose from their professional environment. We know that working together is what supports transparency, growth, and personal success within the company. This is a full-time position with unmeasured growth opportunities and additional opportunities available. You will be immersed in a motivating, supportive, and energetic atmosphere where your personal growth and perspective are constantly celebrated. The role of administrative associate is a key position that supports all departments including accounting, operations, marketing, and acquisitions. The position includes daily, weekly, and monthly bookkeeping tasks along with overall support of various departmental administrative duties.
RESPONSIBILITIES:
- Provide administrative support to multiple departments daily as needed
- Monitor office supplies, processing standard orders as needed as well
- Assist in office event planning as necessary, including but not limited to planning leadership meetings, holiday parties, annual events
- Tracking all employee anniversaries and birthdays, use of company card to purchase gifts
- Provide cross-department collaboration and overall logistical support through clear communication, organization, and critical thinking
- Bookkeeping tasks include processing receipts & invoices, creating & entering bills into Quickbooks, filing & organizing hard copy and digital files into Google Drive, and sending payments via Quickbooks online.
- Create ad hoc financial reports using Quickbooks and Excel/Sheets for various projects & requests for information by departments, vendors, and homeowners
- Communicate with owners, guests, and vendors through email and phone for various purposes including but not limited to: gathering documents and responding to requests for information regarding revenue, expenses, invoices, charges, compensations
- Become familiar with the inventory of all homes, components, amenities, and experiences we offer in the area
- Export work orders from property management software to process maintenance payments and add to owner statements for billing
- Send payment reports to maintenance personnel
- Monitor bills input into Quickbooks for accuracy of account and property
- Aiding in fixing any billing or payment issues that arise with vendors
- Monitor the administrative department email for receipts from internal personnel
- Bill owners for items purchased from in-house inventory
- Assist in processing month-end financial statements for property owners
- Other tasks as needed
QUALIFICATIONS:
- Willing to train on everything, but must be a quick learner and familiar with technology
- Vacation rental industry experience is a plus.
- Quickbooks experience is a bonus. Knowledge of trust accounting is a plus.
- Quick learner of technology and apps.
- Strong work ethic, with the ability to multitask.
- Ability to work in an ever-changing environment while maintaining a high standard of accuracy.
- Familiarity with accounts payable
- High attention to detail and accuracy a MUST
- Ability to work on repetitive tasks and maintain a high-level of work
COMPENSATION & BENEFITS:
Annual Salary: $40,000 - $50,000