Description
COMPANY OVERVIEW:
At Resort Group, we’re dedicated to creating unforgettable experiences and upholding the highest standards in property management and hospitality. Through our authentic, reliable, and ethical approach, we serve both our homeowners and guests while cultivating a positive, collaborative work environment for our team. We offer comprehensive training, celebrate achievements through our "I C A STAR" program, and engage in meaningful community involvement.
Our workplace culture is guided by our R.E.S.O.R.T. values—Respectful, Ethical, Sincere, Observant, Reliable, and Truthful—principles we uphold in every interaction with guests, homeowners, and one another. We recognize and celebrate our team’s hard work with instant recognition, competitive pay and benefits, discounted lodging pricing, and events everyone looks forward to, including team-building activities and festive celebrations throughout the year. Plus, so much more.
If you’re ready to thrive in a dynamic, values-driven organization that celebrates your contributions and supports your growth, Resort Group is the place for you.
POSITION SUMMARY:
As an Office Assistant, you will play a vital role in supporting both the accounting department and ensuring smooth daily operations. Your strong attention to detail and organizational skills will be essential in maintaining electronic filing systems, handling data entry, and assisting with various bookkeeping tasks.
You will be responsible for vendor setups, including receiving new vendors, verifying information, and setting them up in multiple systems, while also maintaining accurate vendor records and ensuring current insurance information is up to date. With a proactive and adaptable approach, you will thrive in this dynamic role, tackling a variety of responsibilities ranging from answering phones and directing inquiries to running errands and assisting with related special projects as needed.
RESPONSIBILITIES:
- Maintains electronic filing systems, downloads and files electronic records and invoices. Filing of all paid invoices, deposits, journal entries, bank statements, and annual upkeep of files.
- Collects, scans and distributes daily mail including Remote Assist for FTYR remote staff.
- Answers phone and directs inquiries to necessary staff.
- Runs errands daily – drop off mail. Other errands as needed such as going to Courthouse to record documents or taking deposits to banks.
- Assists in both internal and external inquiries into invoice payments, receivables, expenditures, and other accounting transactions.
- Data Entry: inputting timesheets, invoices, owner bills, and other AR and AP transactions. Follow departmental processes and procedures to ensure authorization, coding, and recording of transactions are completed timely to support other essential accounting functions.
- Light bookkeeping duties such as depositing checks, issuing checks for invoices, balancing statements and reconciliations.
- Assist with creating and verification of HOA ACH files and files annual HOA DORA and SOS Renewals.
- Reconcile bank statements as assigned.
QUALIFICATIONS:
- Excel experience a plus
- Must hold valid drivers license
- High School Diploma or equivalent
- 1-2 years office / administrative assistant experience a plus
COMPENSATION & BENEFITS:
Hourly Rate: $23.00 - $27.00
Benefits
- Paid time off such as PTO, sick days, and vacation days
- Health insurance
- Life insurance
- Dental insurance
- Vision insurance
- Retirement benefits or accounts
- Healthcare spending or reimbursement accounts, such as HSAs, FSAs, and HRAs
- Long term disability insurance
- Short term disability insurance
Schedule
- Full Time, Monday through Friday