Description
COMPANY OVERVIEW:
At Smedley Law Group we are seeking individuals who are looking to make waves in how family law services are delivered to our clients. It is our mission to provide our family law clients with highly skilled, effective, personalized representation so they can choose the best path to resolving their matter and start moving their lives forward. We do this by delivering practical, innovative, and customized solutions, in an easy-to-comprehend manner, so our clients have a clear understanding of the issues they face and can move into the new chapter of their life from a place of knowledge. We help our clients Throw Out the Status Quo and Divorce Differently.
POSITION SUMMARY:
Are you a results-driven leader with a sharp business mind and a passion for excellence? We’re looking for a highly competent Law Firm Office Manager to oversee financial operations, drive efficiency, and ensure our clients receive a seamless, top-tier experience.
This is a high-impact role where you’ll own key administrative and financial functions—including trust accounting, retainer management, client billing, and cash flow—while optimizing performance and contributing to the firm’s long-term success.
Why You’ll Love This Role:
- Take the Lead: Own a critical department and be a key driver of the firm’s financial success.
- Client-Focused & Impactful: Build lasting relationships and provide outstanding service to valued clients.
- Collaborate with Top Performers: – Join a high-achieving, growth-oriented team that values expertise and innovation.
- Earn What You Deserve: Competitive salary and perks designed to reward excellence.
RESPONSIBILITIES:
- Administrative and Operations Coordination– Support the firm in running smoothly with impeccable organization and efficient task management.
- Financial Management & Accounting – Handle trust accounting, retainer management, client billing, payment processing, and financial reporting to optimize cash flow and collections
- Billing & Payment Oversight – Manage pre-bills, finalize invoices, process payments, and ensure compliance with firm protocols.
- Client Relations – Act as the go-to expert for billing inquiries, providing clear communication and problem resolution with professionalism and care.
- New Client Onboarding – Lead introductory calls, educate clients on firm policies, and ensure seamless account management.
- Performance Optimization – Monitor key financial metrics, implement efficiency strategies, and drive continuous improvement.
- Vendor and Supplier Management – Support contract negotiation and manage relationships to keep operations cost-effective.
QUALIFICATIONS:
- 5 years as a Law Firm Office Manager in a fast-paced, high-performance environment.
- Proven financial management expertise – trust accounting, client billing, payment processing, and financial reporting.
- Advanced proficiency in QuickBooks, Timeslips, and Microsoft Office Suite
- Top-tier client service skills – Strong communicator with a problem-solving mindset and ability to de-escalate concerns.
- Obsessively organized & detail-oriented – You thrive on structure and efficiency.
- Bachelor’s degree in accounting, finance, business administration, or a related field preferred—equivalent experience will be considered in lieu of a degree.
COMPENSATION & BENEFITS:
Annual Salary: Competitive, based on experience
Perks & Benefits:
- Paid Time Off – Including vacation and sick time
- Retirement Plan – Company matching benefits
- Workplace Perks – Free food, coffee, and team-building activities
- Growth and Impact - Be a vital part of a growing firm where your work makes a real difference
Ready to Own This Role & Make an Impact?
If you’re an A-player with the skills, drive, and leadership to elevate our fi rm, we want you on our team. Apply now and take your career to the next level!