Description
COMPANY OVERVIEW:
Maya Luxe is a luxury villa rental company offering unique & authentic experiences throughout Riviera Maya, Mexico. We are committed to curating unforgettable and inspiring vacations in our little corner of paradise. We thrive on hosting our guests with the goal on crafting experiences of a lifetime forging new connections made with family, friends, and most importantly with themselves.
POSITION SUMMARY:
Maya Luxe is looking for full-time Executive Assistant who will report directly to the CEO/Founder of the company. This is a great opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization. The Executive Assistant to the CEO will provide high-level administrative and operational support, ensuring efficiency and seamless communication within the organization. This role requires a proactive, highly organized professional who can manage multiple priorities in a fast-paced, entrepreneurial setting. The ideal candidate will be an experienced EA who is comfortable supporting a very busy executive and manage many priorities at once an ideally has experience in the hospitality or real estate industry.
RESPONSIBILITIES:
- Calendar & Schedule Management: Organize and maintain the CEO’s calendar, coordinate meetings, and ensure timely preparation.
- Communication Management: Handle correspondence, prioritize urgent matters, and draft responses on behalf of the CEO.
- Meeting Coordination: Plan and facilitate meetings, including agenda preparation, document compilation, and meeting minutes.
- Travel Arrangements: Plan and coordinate travel logistics, including accommodations, transportation, and itineraries.
- Project & Task Management: Assist in the execution of strategic projects, tracking deadlines, and ensuring follow-ups.
- Confidentiality & Discretion: Handle sensitive information with a high level of professionalism and discretion.
- Liaison Role: Act as a bridge between the CEO and internal/external stakeholders, fostering effective communication and relationship management.
- Help manage and oversee certain departments when needed.
- Oversee various personal affairs such as paying personal bills, including managing personal assets.
QUALIFICATIONS:
- Currently living in Riviera Maya.
- Professional fluency in English & Spanish
- Approximately 3+ years of professional experience as Exec Assistant.
- Focused on time management & ability to meet deadlines
- Strong organizational skills and ability to multi task
- Effective verbal and written communicator
- Problem solver & decision maker.
- Proactive with alot of self direction
- Metrics-driven and results-oriented
- Ability to adapt to change
- Car is necessary
COMPENSATION & BENEFITS:
Monthly Rate: $1,500 - $2,500
Benefits:
- Paid time off such as PTO, sick days, and vacation days
- Employee recognition programs
- Workplace perks such as recreation activities, food and coffee, and flexible work schedules
- Wellness programs