Description
COMPANY OVERVIEW:
Ola Properties is a premier vacation rental and real estate management company located in Oahu, Hawaii. Specializing in luxury vacation rentals, long-term rental management, and real estate services, the company offers a wide range of high-end properties, including oceanfront villas, condos, and homes. Ola Properties is dedicated to providing exceptional service, ensuring guests and property owners have a seamless and enjoyable experience. With a deep connection to Hawaiian culture and the island lifestyle, they strive to create memorable stays and successful property management experiences, all while upholding the spirit of aloha.
POSITION SUMMARY:
We seek a highly organized and proactive Executive Assistant to provide comprehensive support to our President. In this pivotal role, you will be responsible for managing tasks, to-do lists, and follow-ups to ensure our President’s day-to-day operations run smoothly. If you thrive in a fast-paced environment and enjoy keeping everything on track, we’d love to hear from you!
RESPONSIBILITIES:
- Serve as our President's primary point of contact, managing calendars, appointments, and travel arrangements.
- Organize and prioritize daily tasks, ensuring our President stays on top of critical responsibilities.
- Manage to-do lists, follow up on action items, and help the President stay focused on high-priority tasks.
- Assist with coordinating meetings, preparing agendas, and taking minutes as needed.
- Maintaining effective communication and liaison with our President, team members, clients, and external partners.
- Support special projects and ensure timely execution of initiatives.
- Handle confidential information with a high level of discretion and professionalism.
QUALIFICATIONS:
- 2+ years of experience as an Executive Assistant or in a similar role supporting senior leadership.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- Tech-savvy with proficiency in Microsoft Office, Google Workspace, and project management tools.
- A self-starter with a proactive mindset and the ability to anticipate the President’s needs.
- Strong attention to detail and the ability to handle sensitive information with confidentiality.
COMPENSATION & BENEFITS:
Annual Salary: $50,000 - $60,000
Benefits & Perks:
- Paid time off, such as PTO, sick days, and vacation days
- Health insurance
- Life insurance
- Dental insurance
- Vision insurance
- Retirement benefits or accounts
- Healthcare spending or reimbursement accounts, such as HSAs, FSAs, and HRAs
- Telecommuting options
Schedule
- Monday - Friday (8 am - 4 pm)