Description
COMPANY OVERVIEW:
If you believe that excellence is found in the details, this position was tailor-made for you.
Liquid Life is a premier vacation rental and property management company with 500 properties across Orange Beach, Gulf Shores & Perdido Key. We also have a sister company by the name of Clean Condo, which has provided peace of mind to guests and owners since our founding by exceeding EPA standards in vacation rental cleaning.
Our legacy of top-tier service started in 2012, and ever since, we've been committed to giving our guests the Gulf Coast's most luxurious and premium vacation rentals. We take pride in our close-knit and friendly team, where everyone supports each other's growth and improvement. At Liquid Life, we view every property owner as a valuable partner and every guest as a new member of our growing family.
Keep reading to learn how to dive into our refreshing work culture, where we value professional growth and a healthy work-life balance.
POSITION SUMMARY:
The world of vacation rentals is a busy one, so upholding a high level of service and growth means that thoroughness and accuracy are crucial. For that reason, our Executive Leadership team needs a highly organized individual to take on the vital role of Executive Assistant.
Your primary mission?
To guarantee that every task and detail receives proper attention, excelling in email and calendar management while efficiently managing essential administrative
duties. Dedication to precision and transparent communication will also be incredibly important. Additionally, the right person for the role is someone who can be trusted to handle sensitive information and critical responsibilities.
A glimpse into a typical day:
Kick-start your day by reviewing the Executive Team’s calendars, anticipating needs, and preemptively addressing potential scheduling conflicts. As the morning unfolds, you might connect with different departments, finalize the details for our next team meeting, or coordinate logistics for an upcoming company event.
Are you ready to play an essential role in our growth here in Orange Beach, Alabama? Don't miss this chance to make a profound impact.
Begin your journey with us by applying today.
RESPONSIBILITIES:
- Perform general administrative work and real estate contract amendments.
- Entering new customer owner contracts into Escapia.
- Manage the Executive Leadership team’s daily, weekly, and monthly calendar, ensuring no overlaps and optimizing time allocation.
- Prioritize, categorize, and swiftly respond to incoming emails, flagging critical correspondence for the team’s immediate attention.
- Plan, organize, and oversee logistics for team and company-wide events, from venue selection to guest list management.
- Oversee and execute special projects as directed, ensuring timely and accurate completion.
- Maintain a high level of discretion when working with confidential company data and personal information.
QUALIFICATIONS:
- Previous experience as an Executive or Administrative Assistant is required.
- Experience in real estate or property management is preferred.
- Must be tech-savvy, proficient with Apple products, Mac computers, Gmail & Google Calendar management, as well as Excel and Google Sheets, etc
- Proven track record of efficiently managing multiple tasks simultaneously without compromising on quality.
- Exceptional written and verbal communication skills
- Proven track record of efficiently managing multiple tasks simultaneously without compromising on quality.
- Ability to work seamlessly with diverse teams and personalities, fostering a collaborative environment.
- Detail-oriented, self-starter with strong organizational skills
COMPENSATION & BENEFITS:
Annual Salary: $50,000 to $60,000 based on experience and achievement
Benefits:
- Paid time off, such as PTO, sick days, and vacation days
- Health insurance
- Dental insurance
- Vision insurance
Schedule: Must be willing to work Monday through Friday during regular business hours with the flexibility to work after hours as needed.